NEPARC   MEETING NOTES  
 

OUTCOMES OF THE NEPARC GENERAL ASSEMBLY
ETHIOPIAN RED CROSS TRAINING CENTRE
ADDIS ABABA


4th AUGUST 2006

Present:

NEPARC
Tom Buruku                        - Chairman (Chairman, Uganda Red Cross Society)
Shimelis Adugna                - Vice Chairman (President, Ethiopian Red Cross Society)
Paul Birech                         - Governor, Kenya Red Cross Society
Monique Coulibaly               - President, Cote D'Ivoire Red Cross
Peter Hangula                     - Vice President, Namibia Red Cross Society
Dalmari Steward                 - Vice President, South Africa Red Cross
Peter Kabanda                   - Board Member, Rwanda Red Cross Society
Andrews Frimpong            - Secretary General, Ghana Red Cross Society
Abbas Gullet                      - Secretary General, Kenya Red Cross Society
Takele Jemberu                  - Secretary General, Ethiopian Red Cross Society
Abbas Mohammed             - Secretary General, Sudanese Red Crescent Society
Michael Nataka                   - Deputy Secretary General, Uganda Red Cross Society

IN ATTENDANCE 
Asha Mohammed               - Chairman, PACT
Lynn Fritz                          - Director General, Fritz Institute
Winnie Ngugi                     - NEPARC Coordinator
Desiree Bliss                     - Program Manager, Fritz Institute


APOLOGIES
Muctarr Jalloh                   - President, Sierra Leone Red Cross Society
Anselme Katiyunguruza    - Secretary General, Burundi Red Cross Society
Fernanda Texeira              - Secretary General, Mozambique Red Cross Society
Chrystold Chetty               - Board Member, NEPARC
Emma Kundishora              - Secretary General, Zimbabwe Red Cross Society

INTRODUCTION
The Ethiopian Red Cross Society hosted the 2006 General Assembly at its Training Centre in Addis Ababa, Ethiopia. Attendees reviewed NEPARC progress since August 2005 and discussed NEPARC leadership and structure, membership and funding in order to make decisions about the future of the organization. The Constitution Committee presented the NEPARC Constitution to attendees for ratification. In addition, the General Assembly provided an opportunity for members to present the progress of their individual societies in the areas of governance as a result of participating in the SGS audits as well as in resource mobilization. Attendees also reflected on partnerships, such as the 8 in Africa Initiative, in preparation for the meeting the following day with Partner National Societies.

OUTCOMES

Constitution: The General Assembly ratified the NEPARC Constitution presented by the Constitution Committee led by Governor Paul Birech

  • The Constitution will be finalized by the Constitution Committee and the NEPARC Coordinator and circulated to the membership

Membership: New members were welcomed and all members in attendance reaffirmed their NEPARC membership commitments
  • The Ghana Red Cross and Burundi Red Cross Societies were formally welcomed as new NEPARC members
  • The NEPARC Coordinator circulated the invoices for 2005-2006 membership fees and members committed to submitting payment by September 5, 2006
  • Members determined that the Tanzania Red Cross Society, which had not scheduled its audit within 24 months of joining as required, had rescinded its NEPARC membership

Member Activities: Members resolved to formalize a mechanism for peer networking and mentorship
  • The Kenya Red Cross and Ghana Red Cross Societies committed to a formal peer mentoring partnership
  • Member Societies will pursue collaboration to foster more cross-border collaboration

Audits: Fritz Institute presented the current status and next steps for each of the 3 audits that NEPARC requested it to develop including (a) the governance (SGS) audit, (b) a program effectiveness audit and (c) a sustainability audit.
  • Upcoming SGS audits include: Mozambique (8-9 August), South Africa (10-11 August), Kenya (27-28 November), Somalia (30 November - 1 December), Burundi (30 November - 1 December), Uganda (4-5 December)
  • The Canadian Red Cross and British Red Cross Societies will be undertaking the audits within the next six months
  • The Ghana Red Cross and Sudanese Red Crescent Societies committed to scheduling the Governance Audit with SGS in 2006
  • Fritz Institute will support the first-round audits of NEPARC members, but requests that members pay for their own re-audits
  • The contract between SGS and Fritz Institute, resulting in a negotiated rates for audits, will expire at the end of 2006 after which the Institute will support first-round audits only when a group of societies can be audited at the same time to obtain favorable rates
  • A consolidated report on the governance audits will be developed by SGS and Fritz Institute and circulated to the NEPARC membership
  • The draft program audit test tool will be circulated to members for feedback
  • The draft sustainability audit tool will be circulated to members for feedback and 2-3 member societies will participate in the piloting of the tool later in 2006

Funding: NEPARC members committed to moving towards self-sustainability and contributing additional funds to support the NEPARC Secretariat
  • In addition to the annual membership fee, the establishment of a NEPARC fund to support the NEPARC Secretariat was proposed
  • It was proposed that members should contribute an amount of 50% of the Barem
  • Members in attendance committed to presenting the proposal to their respective boards
  • Members committed to including NEPARC travel and expenses in their respective societies' annual budgets
  • A budget for the NEPARC Secretariat would be established and the membership would seek to contribute one third of the total budget

Leadership
  • The General Assembly extended the term of the NEPARC Board of Directors, a substantive committee, until August 2007

Communications: Members resolved to increase communication between member societies and the NEPARC Secretariat and disseminate information on NEPARC activities to other stakeholders
  • Members resolved to identify NEPARC focal points in their respective societies to facilitate communication with the NEPARC Secretariat

Partnership
  • It was reaffirmed that the 8 in Africa Initiative is a NEPARC Initiative
  • It was resolved that NEPARC must play a substantive role in the 8 in Africa Initiative, including facilitating networking and learning between and among the participating African National Societies
  • Members committed to pursuing a partnership between NEPARC and member governments as well the Africa Union
 
 
 
 
 
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